Archival Assessment Program

Conservation ConneCTion is thrilled to announce an exciting opportunity for museums and historical societies in Connecticut with archival collections.
Participants Needed for Archival Assessment Program
60 Museums & Historical Societies
will receive on-site surveys of their archival collections.
The Connecticut State Library, on behalf of the Connecticut State Historical Records Advisory Board (CT SHRAB), was recently awarded a State & National Archival Partnership Grant from the National Historic Publications & Records Commission (NHPRC) for a pilot program which will provide on-site archival collection surveys to 60 museums and historical societies in Connecticut at no cost to the participating institutions. This grant project is being done in collaboration with Conservation ConneCTion, Connecticut’s response to the IMLS Connecting to Collections grant initiative.
According to Project Director, State Archivist Mark Jones, “This grant program will strengthen archives and historical records programs in Connecticut by increasing the knowledge of archival preservation principles and techniques in our museums and historical societies.” Each institution will work with a professional archivist trained in conducting on-site assessments who will conduct a one day or half day (depending on the size of the collection) survey of their archival collection. After the assessment the institution will receive a written report outlining the assessors findings and recommendations. This survey will collect data critical to the care of collections including environment, conservation, storage, training, and management. Once gathered, the Connecticut State Historical Records Advisory Board, the Connecticut State Library and Conservation ConneCTion will use the information to develop an appropriate response to assist institutions in improving how they care for their archival collections.
In order to be considered for the Archival Assessment Program, prospective institutions must meet the following selection criteria:

  • Must be a Connecticut museum or historical society and not had an assessment of its archival collection in the past five years.
  • Must complete the “Connecting to Collections” on-line survey.
  • Must complete an archival collection questionnaire, which will be used by the selection committee in choosing the 60 participating institutions.
  • Must make archival collections accessible to the assessor.
  • Must hold a brief orientation when assessor arrives to introduce him/her to key staff and to review the institution’s goals for participating in the survey.
  • Must make staff available to the assessor.
  • A member of the board of directors of the institution should be present to confer with the assessor.
  • Must provide the assessor with copies of guidelines, collection policies, building plans (if any) and other relevant documents.

On-line applications will be accepted until September 30, 2009. Selected institutions will be notified by mail in October. Assessments will be arranged between November 2009 and May 2010. For further information or questions please contact Mark Jones, State Archivist, phone: 860.757.6511, email: or Kathy Craughwell-Varda, Conservation ConneCTion, phone: 203-740-8227, email: